Managing your email account

with Easysieve

Easysieve provides 3 handy tools for managing your email account.

Forwarding mail: You can forward your mail to another email account either at Oakton (for example the account of a colleague or an assistant) or elsewhere during times when you are unavailable to check your Oakton mail yourself. If you have multiple email accounts you can use Forwarding to combine your inboxes.
Vacation Notice: If you will be unable to answer email for a period of time and you wish people writing you to know this, a Vacation Notice will respond to incoming mail with a pre-set message.
Leaving Permanently: In the event you leave Oakton, you can set up email to both notify correspondents that you have left and redirect your incoming mail to a non-Oakton email address. Note that your Oakton account may only stay active for a short time after you leave.

Follow the instruction and tips below to set up one of these features. Each will stay active until you turn it off.

Go to http://www.oakton.edu/webmail. Note: You do not have to log in to Webmail (although you can).
Click on Account Managment (left side of screen).
The Easysieve login screen will appear. Login using your normal login ID and password
Click the login button.

The basic functions menu page will appear. Under Basic Functions you will see links for the following 4 actions: Forward your mail Set a Vacation Message Leaving Permanently Resume normal delivery ( & Log out. Be sure to log out when you have completed setting up any of these functions.) To perform any of these functions, click on its name then scroll down the WebMail page to see the fields you'll need to fill in.

To Forward mail: Type the email address you wish to receive the messages in the address field Click the Save Changes button

To set a vacation message: Type a message in the "Reason Message" text field (select and type over the default text). Suggested information to include here might be the day of your return or the name of someone who is handling your responsibilities in your absence. Type a number of days in the Days Kept field (from 3 to 90). This number represents how many days must pass between times the program will respond to the same person writing you. If mail is directed to your account via another address (such as "counselor3@oakton.edu," type that in the Additional Addresses field. Please do NOT type in the name of any of the Oakton mailing groups! The default subject line of your vacation notices will be "re:<subject line of original message>." If you wish it to be something else, type it here in the subject field. When finished, click the Save Changes button.

Leaving Permanently is almost a hybrid of Forwarding and Vacation Notice. To set this up: Enter the email address to which you want your incoming Oakton email to be redirected This can be another Oakton address, such as that of your replacement, but keep in mind ALL your incoming mail will go to this address. Customize the Reason Message text. Be sure to include your new address within this text. Type a number (3-90) in the Days kept field. This number represents how many days must pass between times the program will respond to the same person writing you. If other addresses are redirecting mail to your account, type them in the Additional Addresses field. The default subject line of your vacation notices will be "re:<subject line of original message>." If you wish it to be something else, type it here in the subject field. When finished, click the Save Changes button.

Resuming Normal Delivery Click Resume Normal Delivery on the Basic Functions menu Click Save Changes Button