Overview
Messenger's address books can be used to assist you in addressing outgoing messages. You can search the default directories for Oakton addresses, search outside directories for non-oakton addresses, create mailing lists, and build a personal address book to contain your lists and frequently used addresses.
 

Note:  The different ways in which you can open Address Book (clicking on the Address Book button on a toolbar versus choosing it from the Communicator menu) dictate which features you can access.  The table below shows what you can or cannot do (easily, anyway) depending on which way you enter.
In the section that follows, we'll cover using books to search for addresses. Go to creating a personal address book or creating mailing lists for more information on those functions.
 

Method of Opening	Features/Functions Available
Open via Address button on toolbar while composing a message	Search for addresses from existing books/directories Select addresses and add them to the header of an outgoing message (including replies and forwards)
Open via Communicator Menu on menu bar	Search for addresses from existing books directories  Select addresses and add them to the header of a new message (not including replies or forwards) Create/manage entries in personal address books Create/manage personal mailing lists Move addresses/lists from one address book to another; import/export books & lists with other users

Searching for addresses with the Address Books
 

The alternative to typing in a recipient's address in the header of an outgoing message is to select it from one of the address books. While creating a message, click on the Address button on the Toolbar. This will bring up the Address book dialog window, as shown below:

 
 
 

Oakton provides several address books or directories (as shown in the Directory list on the left of the screen. The College-wide directory contains the addresses of everyone at Oakton while the others break them into catagories (to simplify & speed searching).
To search for an address: Pick a directory from the directory list Type as much of a recipient's name as you're sure of in the field along the top  Click on the Search For... button in the upper right corner.
The results of the search will be listed in the upper right area of the Address Book window. These will include everyone in the directory that matches or partially matches the string you searched on.
You can scroll up and down the results list to find the name/address of the person you wish to send to. Once you've found the right name: Click on the name to select it. Below the results list, click on the "To:" or "Cc:" or "Bcc:" buttons. This will add the name you selected to the mailing list area in the lower half of the screen. Repeat the above steps for each name/address you wish to add to the mailing list.

When your mailing list is complete, click on the "OK" button. The Address window will close and you should find all the names you selected in the header area of the message you're creating.

Note: You can change the receipt status of any of the recipients by clicking on his "To:" button next to his name in the header.
 
 

See also: Creating a Personal Address Book (pick from the menu under Level II)

Return to the Sending Mail Instructions