Information for Employees / Human Resources FAQs

On-campus staffing guidelines

  • These areas will be cleaned and sanitized per U.S. Centers for Disease Control and Prevention (CDC) guidelines. 

  • Talk to your supervisor about requesting supplies from Facilities.

Office hours and meetings

  • In-person meetings and events can be scheduled on campus if physical distancing can be maintained.
  • Meeting availability in multi-purpose shared spaces (e.g., classrooms, 1600 Rooms Des Plaines / P-103 Skokie) may be limited to allow cleaning between meetings (I.e., no back-to-back meetings).
  • Meetings in classrooms and multi-purpose rooms should be scheduled via the Ad Astra scheduling tool in the myOakton employee portal.
  • Availability of departmental meeting spaces will be determined by individual departments.

  • Virtual or hybrid meetings (in-person and virtual options) are encouraged, when feasible.
  • Employees should be given the option to attend meetings virtually, if they are not comfortable attending in-person meetings.
  • Consult IT for technology needs to accommodate virtual/hybrid meetings in shared spaces.

  • Individuals are encouraged to wipe down chairs, desks, etc., after using them in meeting rooms (disinfecting wipes will be available).
  • Employees are strongly encouraged to wipe down individual workspaces and departmental meeting spaces after use.
    • Disinfecting wipes and cleaning products can be requested from facilities.

Accommodations, FMLA Eligibility and additional support for employees

  • These are difficult and uncertain times. If you are experiencing anxiety or concern and need additional support, the College has an Employee Assistance Program (EAP) that is free to employees covered by Oakton’s health insurance. EAP is confidential. For more info, call: 855-RSL-HELP or visit http://myassistanceprogram.com/rsl/.

What to do if you are diagnosed with COVID-19

  • TYPICAL COVID-19 SYMPTOMS: Fever or chills, Cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, OR diarrhea.

  • If you are diagnosed with coronavirus or come in direct contact with someone who has been diagnosed, do not come to campus. Follow this process:
    1. Inform your direct supervisor
    2. The supervisor or employee will email covidhr@oakton.edu
    3. A member of the Human Resources Department Contact Tracing Team will contact you within 24 hours to discuss next steps.
      -Please Note: At home tests will NOT be accepted as proof of a COVID-19 diagnosis. A test from a third party facility (pharmacy, urgent care, doctor's office, etc.) must be provided.
  • If you had direct contact with an individual diagnosed with COVID-19 BUT YOU DO NOT HAVE SYMPTOMS, YOU MAY CONTINUE TO COME TO CAMPUS. Please continue to monitor for symptoms.
  • Confidentiality will be maintained, yet general announcements may be made to the College, department or division.

  • Unless using approved COVID leave time, you will code your time card as usual.
  • Please Note: At home tests will NOT be accepted as proof of a COVID-19 diagnosis for approval to use COVID leave time. A test from a third party facility (pharmacy, urgent care, doctor's office, etc.) must be provided.Please email covidhr@oakton.edu for further clarifications.