General Information

Audit a Class
Change of Address
Course Cancellation
In-district Tuition for Local Employees (BESA)
Military Withdrawal
Withdrawal From Classes

Auditing a Class
A student who wishes to audit a course will be required to pay full tuition and fees, as well as an audit fee, and will receive an indicator of V for the course. The faculty member may elect to limit the extent of evaluation made available to the audit student. Students wishing to change from “credit” to “audit” status must submit a written request to the Director of Registration and Records within the first four weeks of the semester (pro-rated for classes of less than 16 weeks in length). Once students have changed to audit status, they cannot return to credit status later in that semester in that course. To receive credit for a class which has been audited, a student must repeat the course for credit. A student auditing a course will not be considered enrolled in that course for purposes of financial aid, standards of academic progress, or athletic eligibility. (Download form)

Change of Address
Students will notify the Office of Registration and Records of changes in address. The student must make such notification in writing, stating both the old and the new address, telephone number, social security number, and signature. If the student does not inform the College of a change in address or if the College becomes aware that an address given by the student is incorrect, the student must demonstrate again proof of residence for the correct address. Changes in tuition rates resulting from changes in the place of residence will primarily be made at the beginning of the semester/term following the change of residence. (Download form)

Business Educational Service Agreement
In-district Tuition for Employees of In-District Companies
A student who lives outside Oakton’s district but works full time for an approved in-district company may be eligible for in-district tuition through Oakton’s Business Educational Service Contract Program. Tuition and fee payments are the student’s responsibility unless otherwise agreed to, in writing, by the employer.

To be eligible, these criteria must be met:

1. The company is located within Oakton’s district.
2. A Business Educational Service Contract is completed, signed, and submitted within five days of the start of classes in the fall and spring semesters and within five days of the start of classes for the summer term. Obtain this form at the Registration and Records Office.
3. The company must be fully operational and the employee must be employed and paid by the first day of the semester for which this tuition benefit is sought.
4. The student must be a full-time employee (an average of 35 hours/week).

Course Cancellation
When a class is withdrawn from the schedule, a student actively enrolled in that course at the time of withdrawal will be given full refund of tuition and the fees associated with the class. Check the class schedule or contact Advising and Counseling for other course options.

Military Withdrawal
If a student withdraws from Oakton after the midpoint of the semester or session because of induction into or extended active duty with the U.S. armed services, the student may be awarded full academic credit for each course for which the student is still registered, provided the instructor is able to evaluate the student’s attainment of the objectives of the course at the time and award an appropriate grade.

If this evaluation is not possible or if the student withdraws from the College prior to the mid-point of the semester or session, the student will be given a complete refund of all tuition and fees paid and no academic credit.

A student who wishes to benefit from this policy must submit a copy of the induction notice and/or orders calling for extended active duty. Members of a National Guard unit or a reserve unit must be called to active duty in lieu of induction to be eligible.

Withdrawal From Classes
It is the responsibility of the student to notify the College when withdrawing from class(es). Failure to attend classes or to pay tuition and fees does not constitute withdrawal. A student must withdraw officially, in writing, at the Registration and Records Office, by mail, or online during the refund period. Failure to properly withdraw will result in tuition and fees being due in full and a possible failing grade for the class(es). Students who officially withdraw from class(es) through the official withdrawal date will not have the class(es) listed on their transcript. If students withdraw by the date of the refund deadline, refunds will be issued. See the specific withdrawal and refund dates.

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