Oakton Remote Operations During COVID-19 Closure Updates
Both Oakton Community College campuses will remain closed to the public, including students, through Saturday, May 16. Credit classes have transitioned to a remote delivery format to the fullest extent possible and no face-to-face instruction will take place for the remainder of the spring 2020 semester. The college will provide services remotely through at least May 16, with dates subject to extension. (Updated 4/1/2020)
The health and safety of students, employees and campus visitors is a high priority, and Oakton Community College is committed to keeping the community informed regarding coronavirus prevention and preparedness.
The College is aware that members of the Oakton community have tested positive for COVID-19. As testing becomes more widely available, it is likely that there will be more confirmed cases. Because the college has been closed to the public for an extended period of time, positive tests do not indicate an increased risk to the college community. Please respect the privacy of these individuals and allow them to rest and recover. Now more than ever, we need to treat one another with care, understanding, and respect. (updated 3/31/2020)
While the campus facilities are closed, learning will continue. Refer to information on credit classes, Alliance for Lifelong Learning Classes, and information for students and employees below. Updates will be provided as they become available.
The Illinois Department of Public Health (IDPH) recommends taking the following precautions to protect against infection.
- Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer with at least 60% alcohol.
- Avoid touching your eyes, nose, and mouth with unwashed hands.
- Avoid close contact with people who are sick.
- Stay home when you are sick.
- Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
- Clean and disinfect frequently touched objects and surfaces.
- If you or someone you know believes they have been exposed to COVID-19, contact the Illinois Department of Public Health directly by calling 800.889.3931, 24 hours a day, seven days a week, or email email@example.com.
Additional information regarding travel can be found on the CDC’s COVID-19 information for travel page.
- Both of Oakton’s campuses are closed to the public, including students, through Saturday, May 16, 2020.
- Except for specified staff, Oakton employees will work remotely.
- The Early Childhood Center on Oakton’s Skokie campus will remain closed in accordance with local government mandates until further notice.
- Credit courses have begun in a remote instruction format, and will continue for the remainder of the spring 2020 semester.
- Option to Select Pass/Fail Grade for Spring 2020 Semester
- The College has adopted a special grading policy for the spring 2020 semester only. Students will be provided the option to take a course(s) as pass/fail instead of standard letter grading.
- Some courses will not be eligible for pass/fail grading due to accreditation standards, such as those in the health career programs.
- More detailed information to help students determine whether selecting the pass/fail option is right for them is forthcoming
- If a student chooses the pass/fail option, they will be able to do so starting Wednesday April 15. The deadline for selecting the pass/fail option is May 13. No changes will be permitted after that date.
- Course Withdrawal: The last day to withdraw from 16-week, 15-week, 12-week, and second 8-week courses has been extended to April 13. Students who are unable to complete a course due to the change in instructional format or changes in their personal situation can withdraw from courses by this date and receive a 100% refund. Students must officially withdraw from courses via the myOakton student portal.
- To withdraw from a course, students should choose the 100% refund drop option from the student registration screen in the myOakton portal.
- Students who receive financial aid are strongly encouraged to contact their financial aid adviser to learn how this decision may impact their spring 2020 financial aid prior to dropping their class(es). Refunds will be processed by the Cashier's office after the Financial Aid Office has made any needed financial aid adjustments to the student’s account.
- Students should allow 2-3 weeks for the refunds to be processed. For questions about refunds, please contact the Cashier's Office.
- We are working to provide students with remote access to specialty software required for some courses. Dates for this arrangement will be re-evaluated regularly and updates will be provided as needed.
- Students should check their email and D2L course shells regularly for updates from their instructors.
- Students who are on a monthly payment plan with installments scheduled on April 5, 2020 and May 5, 2020 have the option of delaying remaining payments to May 5, 2020 and June 5, 2020. (If you select this option, the April 5 payment will be due May 5; and the May 5 payment will be due June 5.)
- Students who are on a Financial Aid EZ pay plan with installments scheduled for April 10, 2020 and May 10, 2020 have the option of delaying remaining payments to May 10, 2020 and June 10, 2020. (If you select this option, the April 10 payment will be due May 10; and the May 10 payment will be due June 10.)
- Follow the instructions below to adjust your payment plan:
- Log into myOakton
- Under Quick Links Select Bill & Payment:
- Click Payment Plan tab
- Click Enroll Now
- Select Term (Spring 2020)
- Select "Spring 2020 EZ Pay-2 Installments *NEW*
- For Financial Aid Students: Select "Financial Aid EZ Pay Plan-Spring 2020 *NEW*"
- Students with extenuating financial circumstances may also contact the Cashier’s office at firstname.lastname@example.org for additional payment options and consideration.
- All in-person Adult Education courses, which includes English as a Second Language (ESL), VITA, evening high school, literacy programs, and GED/HSE, are being moved to a remote learning format for at least the rest of the term in accordance with state mandates. Please contact your instructor/volunteer for instructions regarding your specific course.
- Continuing Education for Health Professionals (CEHP) (including all off-campus and on-campus courses) will also be canceled or postponed indefinitely. Students and instructors will be contacted regarding the status of their specific course.
- Emeritus program and Community Education classes are canceled through the remainder of the spring semester.
- Alliance for Lifelong Learning Refunds: Please note that some courses may be subject to a refund and the Alliance is working to review the courses that will be impacted. Given the large number of students and courses under review, refunds will be processed in the upcoming weeks.
- Students should be directed to email email@example.com with questions regarding Alliance for Lifelong Learning courses.
- All in-person college-sponsored events, including off-campus events, are canceled through Saturday, May 16.
- All campus rentals and outside bookings are canceled through May 16, at no cost to the client.
- All Performing Arts Center events have been canceled through May 16. All patrons who have purchased tickets to events scheduled during this time will be contacted regarding refunds.
- Out of an abundance of caution, the college has canceled our public graduation ceremony scheduled for Monday, May 18. Recognizing the importance of this occasion to our graduates and their families, Oakton is considering alternative options in order to give the college’s graduates the opportunity to mark this milestone. More information will be provided as soon as it becomes available.
- The college has obtained additional technology resources to loan to students, but we need to learn more about your needs in order to provide them to you. If you are an Oakton student and have not done so already, please answer a couple of brief questions by 5 p.m., Friday April 3. You can also call our Help Desk (847.635.1965) to complete by phone.
- Please refer to the Student Engagement and Remote Services Information, which provides guidance on accessing a number of services remotely, including: Advising Services, Tutoring, Enrollment Services, Financial Aid, Counseling and more.
- Students can also access Resources for “Learning During Times of Disruption” to help them adjust to courses taught in flexible learning format.
- Registration for the Summer 2020 semester will open Wednesday, April 8, at 8:30 a.m. The courses listed for summer registration will take place in a remote format. The college is assessing options for remotely delivering lab-based courses and other courses that typically require face-to-face instruction. Students can register for summer courses online at https://www.oakton.edu/admission/register/.
- Fall 2020 registration (originally scheduled to open April 8) will begin Wednesday, May 6, at 8:30 a.m.
- The application deadline for Oakton scholarships for the 2020-2021 Academic Year has been extended to 11:59 p.m. on Sunday, April 12.
- Comcast is offering a program that offers low cost internet services. For more information, visit https://www.internetessentials.com/covid19.
- Student workers should contact their supervisors to determine their work schedule.
- All employees were emailed a list of tools to help them work remotely. This information is also available on the myOakton employee portal.
- Oakton Employees may access the Employee Assistance Program (EAP), which provides professional and confidential services to help employees and family members address a variety of personal, family, life and work-related issues. Employees can access more information regarding the EAP on the Human Resources channel of the myOakton employee portal.
- During this time of reduced personnel on our campuses, the college will transition to weekly cleanings of public areas including restrooms and offices in use. The weekly cleanings will occur on Mondays from 3-11 p.m.
- Employees should discard items in their office refrigerators as appropriate (Custodians do not touch personal items in refrigerators).
- Employees asked to report to campus should discard trash in hallway receptacles.
- A deep cleaning will be conducted to the campus prior to re-opening to the public, or if warranted by further presumptive positive COVID-19 cases.
- Hand sanitizer dispensing stations are located in high-traffic areas across campus, including near entrances to buildings. However, health officials advise that frequent hand-washing is preferred over the use of hand sanitizer to prevent the spread of infection.
- All College-sponsored travel (local, in-state, out-of-state, and international) for staff and students is suspended until further notice. Questions pertaining to essential travel should be addressed with your vice-president.
- Personal travel is strongly discouraged. Information regarding travel can be found on the CDC’s COVID-19 information for travel
- Given the rapidly changing nature of the virus, if you choose to travel, you may be asked to undergo a 14-day self-quarantine off campus upon return.
Individuals are advised to contact the Illinois Department of Public Health to address further concerns about the coronavirus. Call 800.889.3931, 24 hours a day, seven days a week, or email firstname.lastname@example.org with questions.
If you have questions that have not been addressed, please email email@example.com.
This page will be updated with more information regarding coronavirus prevention and preparedness as appropriate.