Public Information Policy

The Oakton Community College Educational Foundation is committed to operating in an open and accountable manner to foster and maintain donor trust. As an organization committed to serving the fundraising needs of a public community college, the Foundation believes that information held by it should be open to public inspection, while still respecting the privacy rights of donors, prospective donors and employees. This policy sets out the practice of the Foundation regarding the extent and nature of materials which will be made available to the public and procedures for requesting information without compromising the Foundation’s status as a separate, private charitable organization and its ability to secure and manage donations in support of Oakton Community College.

Legally Required Information Available

  1. Foundation’s annual informational return (IRS Form 990) – up to three years
  2. Foundation’s tax-exempt status determination letter
  3. Foundation’s articles of incorporation

Information Voluntarily Disclosed

  1. Foundation’s Bylaws
  2. Organizational chart
  3. Information regarding Foundation employment
  4. Financial Information
    • Audited Financial Statements
    • Foundation’s annual report information
  5. Policies and Procedures, including:
    • Gift Acceptance Policy
    • Investment, Endowment and Spending Policy
    • Donor Bill of Rights
    • Professional Standards – statement of ethics
    • Conflict of Interest Policy
  6. Payments between the Foundation and the College
  7. Gift Clubs and recognition procedures

Confidential Information

Confidential information which is not available for public inspections includes the following:

  1. Information regarding donors and/or donor contributions without the express consent of the donor.
  2. Records received from a donor or perspective donor regarding said donor’s prospective gift or pledge.
  3. Portions of records that discloses a donor or prospective donor’s personal, financial estate planning or gift planning matters.
  4. Individual Oakton Community College Educational Foundation employee information other than name, title and salary.
  5. Records containing information about a donor or prospective donor in regards to the appropriateness of solicitation and dollar amount of the gift or pledge.
  6. Portions of records that identify a prospective donor and that provide information on the appropriateness of the solicitation, the form of the gift or dollar amount requested by the solicitor and the name of the solicitor.
  7. Information relating to fundraising plans and strategy. Individual student information and/or any recipient benefiting from the Foundation support.
  8. Information relating to trusts and annuities administered by the Foundation.
  9. Other information – to the extent the Foundation receives requests for information not accounted for in this Policy, the Foundation will evaluate such requests within a reasonable time and determine whether the information is deemed confidential.

Information not deemed as confidential is available upon request by contacting the Oakton Community College Educational Foundation at 847-635-1893 or by email at foundation@oakton.edu.

If an information request requires the retrieval and reproduction of documents, a reasonable per page reproduction fee applies, not to exceed the actual cost to the Foundation of satisfying the request. All fees shall be paid by the requesting to the Foundation prior to receipt of the requested information.